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Careers Education, Information, Advice and Guidance (CEIAG) Policy

Authors: Andrew McGarva & Adam Sykes
Date: May 2021
Agreed by Staff: October 2016
Agreed by Governors: November 2016
Reviewed: December 2018
Reviewed: February 2021
To Be Reviewed: May 2023

Link to our vision

A student will leave us with an excellent record of achievement for an academically demanding course at university or employment which will lead to a stimulating career. She will have the ambition, motivation and staying power, which will equip her to study independently and successfully at either. She will apply for internships, work experience and voluntary work in her holidays.


Introduction

This policy is intended to support the College in the provision of high-quality careers education and guidance. We aim to develop the skills, knowledge and confidence of each student at JCG so that she is able to embark on a fulfilling career leading to significant personal development which will enhance her life and the lives of those around her.

JCG staff, staff from external agencies and other members of our community make valuable contributions to careers education and guidance for JCG students. Our students have a broad range of opportunities to develop their personal and employability skills. The curriculum (in particular in PSHE), work experience, community involvement and non-academic activities enable JCG students to experience an enriched education through experiential learning. These opportunities help students develop their decision-making processes and prepare them for life beyond JCG.


Objectives

We aim to promote self-awareness for each student so that she can be confident with her skills and knowledge. We give students time to reflect on their strengths, limitations, needs and values in academic mentoring. We help them develop skills and awareness through numerous extra-curricular activities including subject-related lectures and enterprise days. JCG students are able to take part in decision-making processes through the Student Council and other focus groups. The student experience at JCG including careers education, information, advice and guidance prepares students exceptionally well for further study and their future careers. Students leave JCG with highly developed transferable and employability skills.


Provision

The College has:-

  • a CEIAG curriculum delivered to all students through PSHE in KS3/4 (See Appendix I).
  • a CEIAG curriculum delivered through the Life Skills and Choices elective and other elective programmes at KS5 (See Appendix I).
  • tutorial programmes including careers education and guidance.
  • academic mentoring sessions including information, advice and guidance.
  • close links with Careers Jersey.


The College provides access to:-

  • a careers section within the library.
  • independent face-to-face advice both internally and externally.
  • up to date e-learning applications.
  • the Jersey Careers Service (Skills Jersey) within the college provision.
  • the knowledge and experience of external speakers from a range of careers and industries.
  • outside speakers to enhance student knowledge of courses available and the local job market.
  • individual interviews in KS4 & 5 and 1-to-1 mentoring in KS3.
  • events which promote student understanding of the world of work.
  • Trident placements and other work experience.
  • business partnerships.
  • enterprise competitions including the Channel Islands Student Business Challenge (CISBC), young enterprise and work shadowing.
  • the extended project qualification (EPQ) at KS5.
  • local, national and global trips and visits which encourage risk-taking and global awareness.
  • local, national and global links to former students via the JCG Foundation.


Work experience is an integral part of careers education and guidance and of work-related learning.

  • Every student in KS5 is strongly encouraged to complete work related experience, including afterschool or at weekends, in their holidays and during challenge week.
  • Trident work experience will be provided for students in KS4 to support and compliment the curriculum provision.
  • The work experience programme should be able to respond to the needs of the Jersey community.
  • Work experience procedures are detailed in Appendix VII.


JCG meets the quality standards as laid out by the Education Department (see Appendix II).

The roles of the Employability Coordinator, tutor, Heads of School, Assistant Heads of School, subject teacher, parent and student are described in Appendix III.


Relationship to other policies

External


Internal


Further Reading


Appendices

  • Appendix I - Outline of CEIAG within the PSHE syllabus
  • Appendix II - Quality standards and roles of responsibility
  • Appendix III - CEIAG roles and responsibilities
  • Appendix IV - Gatsby Benchmarks
  • Appendix V - Work experience procedures

Appendix I - Outline of CEIAG within the PSHE syllabus and schemes of work 2021

CEIAG is generally covered in the PSHE schemes of learning, sometimes by the syllabus itself, which also contains elements of citizenship and sometimes within discrete modules within the syllabus. At Key Stage 5 CEIAG is delivered through the elective programmes.

Year 7 and 8

CEIAG is covered in the PSHE programme in Years 7 & 8 through modules including an introduction to careers / work from Careers Jersey and a visit to a residential home in Year 7. In Year 8 students start to recognise their strengths, achievements and weaknesses and evaluate how these might inform future choices in learning and work. Students complete personal development planners and research careers.


Year 9

In Year 9 students receive a 1 hour lesson per week covering PSHE, citizenship and careers including:-

  • Students identify own strengths, interests, skills and qualities as part of the personal review and planning process, including their value to future employability using an online career planner and personal development planner.
  • Learning about different work roles and career pathways, including clarifying their own early aspirations.
  • Students complete a self evaluation form and discuss areas they need to improve on, in order to achieve their best post option choices using an online career planner and personal development planner.
  • Option choices. Helping students make the correct choice for them, taking into account individual needs.


In addition to this:-

  • SLT member with responsibility for CEIAG /HoS attends an assembly (or PSHE lessons or form times, depending on timetable commitments) to explain the college process for options in December or January.
  • Students discuss options with their teachers and tutor, including in mentoring. They are also visited in form time by the SLT member with responsibility for CEIAG / HoS / EC to answer questions and offering 1 to 1 interviews for those who request it.
  • The college organises an options evening to discuss and research GCSE options.
  • Using an online career planner to identify areas of interest, this is also used to identify strengths and weaknesses and possible career choices.
  • Year 9 attend the annual Jersey Skills Show to learn about careers and skills.


Year 10

In Year 10 students receive a 1 hour lesson per week covering PSHE, citizenship and careers including:-

  • At the start of the year, all Year 10 students receive a talk from a Trident representative. This is to explain how Trident works and how the students should complete their forms. This is followed up during form time and in PSHE lessons.
  • Introduction to banking and financial literacy.
  • Writing a CV, personal statement and letter asking for work experience.
  • Learning about the range of opportunities available to them for career progression, including in education, training and employment.
  • Study skills and revision techniques.
  • Representatives from Careers Jersey talk to students during form time.


Year 11

Year 11 PSHE is delivered as impact sessions throughout the year:-

  • Employability seminars involving outside speakers for Post 16 options and beyond, including skills such as interview techniques and speaking with alumnae about a range of careers.


In addition to this:-

  • All Year 11 have individual interviews with a senior member of staff to discuss Post 16 options and any concerns they may have about their futures.
  • The College organises an Options Evening to discuss and research Sixth Form options.
  • All Year 11 students complete an online careers guidance programme.
  • Students are provided with a week of A level taster lessons at College.
  • Students spend a form time with Year 12 students discussing Sixth form life.
  • Year 13 students visit Year 11 during a form time to explain individual subjects.
  • JCG holds an annual in-house Careers Fair.
  • Year 11 students are offered 1-to-1 appointments with advice and guidance councillors from Careers Jersey.


Year 12

The careers programme is delivered in Year 12 through the Life Skills and Choices Elective sessions of 1 hour per week. It covers aspects such as Higher Education, Post 18 options, finance, work shadowing (IOD), Young Enterprise and completing CVs, covering letters and their UCAS form. Currently the majority of students apply to university and although some may take a gap year only three or four students per year will enter into full time employment.

In addition to this:-

  • All Year 12 have individual interviews with a senior member of staff (HoS) to discuss post 18 options and any concerns they may have about their futures, towards the end of the academic year.
  • Careers Jersey organises an annual HE fair.
  • The College organises an information evening for parents to explain the UCAS procedure.
  • JCG holds an annual in-house Careers Fair.
  • Year 12 students are offered 1-to-1 appointments with advice and guidance councillors from Careers Jersey.


Year 13

The careers programme is delivered to Year 13 for the first term only. This is primarily for the completion of UCAS forms. In addition to this all students are seen individually by their ENR tutor / HoS before handing in their UCAS forms. All candidates for courses requiring an interview are interviewed by the Principal and a manager from an outside agency.

Post application – students are given individual advice on choosing firm and insurance institutions. We encourage students not to complete this until after the mock week.

Students not applying to university will have weekly Life Skills and Choices Elective sessions with the Employability Coordinator with the intention of securing high quality employment.
Students applying for medicine, dentistry, Oxford University or Cambridge University have bespoke preparation. (See exemplar programmes in Appendix IV)


Year 14

Full and part time Year 14 students have access to the Year 13 programme as well as receiving additional help with their applications, mock interviews and personal statements.

Appendix II - Quality Standards and Roles of Responsibility

Education Standard

Examples of Evidence and Person Responsible

College/ College has Careers Education & Guidance policy


Written policy to include all Key Stages – written by SLT member with responsibility for CEIAG and EC

Appropriate training is offered to those involved in CEG. This equates to a minimum of 5 days per year for each college/ college


Training is provided through the weekly Careers Teachers Meetings. INSET is provided as appropriate including IOSH courses, 6th form careers and transferable skills training e.g. VESPA – to be shared between HoSs/Heads of 6th form/EC/Tutors

College/ College will release a representative of their careers department to attend regular meetings of careers staff from all Island colleges.


Minutes of meetings – attended by EC

College/ College has current written partnership agreement with Jersey Careers Service which is formally reviewed.


The Education Liaison Manager at Careers Jersey meets annually with EC.

Careers Education is delivered for all pupils as identified in the policy:-

  • Written plan shows how programme will be delivered for each year group
  • The effectiveness of the programme is regularly evaluated against the outcomes contained in the policy document
  • Where necessary, pupils have access to additional impartial assessment of aptitude and interests e.g. Computer-assisted guidance, Careers Service

PSHE – Head of PSHE

Tutor programmes – HoS/Heads of 6th form

Employability - EC

The CEG programme is supported by access to suitable, up-to-date accurate, impartial information. This should have the following features:-

  • a dedicated area, appropriate in terms of space for materials and for the numbers of pupils and their needs
  • a position within the college which all pupils can visit easily
  • open at all reasonable times, such as break times, lunch and possibly before and after college on given days with a published notice of such opening times
  • maintained and supported with up-to date, well-classified resources which pupils can access themselves with advice available
  • ready access to IT to enable students to use networked careers software

Head of PSHE / HoS/Heads of 6th form/EC/Careers Jersey

Materials promoting awareness and use of careers library & resources. Held in college library. Web based computer programme (New Kudos, www.prospects.ac.uk & Unifrog) which all students can access from college and home.

Colleges/ Colleges maintain information on the destinations of former pupils and provide it as required

Detailed statistics of Year 11, 12 & 13 leavers given to Careers Service by October half term. Provided by Heads of 6th form in conjunction with information from the Principal’s PA.

College/ College:-

  • has support system in place to help pupils make informed choices and successful transitions with access to information about all Island post 16 opportunities
  • identifies individual pupils who may be ‘at risk’ of making decisions unwisely and offers them a plan of action
  • provides guidance interviews to students in Year 9 as appropriate
  • provides individual guidance interviews of at least 20 minutes to Year 11 pupils
  • at Post 16 (where appropriate) provides individual guidance to all students in relation to their career progression
  • creates opportunities for the involvement of parents in the decision making process


EC/ HoS/Heads of 6th form/Careers Jersey/SLT interviews


HoS/Heads of 6th form/ SLT member with responsibility for CEIAG /ENCO/EC

SLT interviews/EC/ HoS as appropriate

SLT interviews/EC/ HoS/Heads of 6th form

SLT member with responsibility for CEIAG / HoS/Heads of 6th form/EC

Options Evenings and Information Evenings – HoS/Heads of 6th form/ SLT member with responsibility for CEIAG / Careers Jersey/Subject Teachers

CEG is enhanced through practical involvement of employers:-

  • pupils participate in organised work experience
  • pupils have access to up-to-date information on those employers offering work experience opportunities
  • pupils can identify how work experience contributes to effective career decisions
  • college plans and monitors work experience placements in accordance with the CYPES Work Experience Policy Standards & Guidance, 2015
  • employers and representatives of the local business community have the opportunity to contribute to CEG programme

Trident providers, Careers Jersey, Work Experience during Enrichment, Business Partners. HoSs/Heads of 6th form/EC/Contributors to the JCG Careers Fair / Contributors to impact sessions


College conducts formal annual review of the CEG provision with new targets and outcomes set

Minutes of review meetings and up-dated action plans. SLT member with responsibility for CEIAG / Head of PSHE /EC / HoSs/Heads of 6th form. EC presents review & action plan to SLT annually.

Appendix III - CEIAG roles and responsibilities

The SLT member responsible for CEIAG will 

  • oversee the work experience and CEIAG policies.
  • be the line manager for the Employability Coordinator.

 

Role of the Employability Coordinator

  • To manage the whole College careers programme.
  • To guide and support students in their decisions regarding career plans.
  • To support tutors and HoS / Heads of sixth form with careers education and guidance.
  • To liaise with the Head of PSHE to ensure the coverage of the CEIAG programme in lessons.
  • Reviews schemes of learning (SoL) with the Head of PSHE.
  • To liaise with external agencies including Careers Jersey, employers and the local business community.
  • To organise events which promote students’ understanding of the world of work.
  • To filter and pass on information to students and teachers.
  • Ensure the college is an affiliate of the Career Development Institute (CDI).
  • To attend Career Guidance and / or Skills Shows annually.
  • To complete the Qualification in Career Guidance (QCG).

 

HE tutors and Heads of Sixth Form will

  • Attend relevant inset as appropriate.

 

Role of the Tutor

  • To act as the first point of contact for careers education and guidance and be a valuable source of independent advice.
  • To use the information learned, as far as possible, about their tutees progress in college and extra-curricular achievements when discussing careers options.
  • To familiarise themselves with sources of careers guidance and advice including Careers Jersey, the employability coordinator, the careers library (in the main college library), the Gatsby benchmarks (appendix V) and the www.prospects.ac.uk careers website. Also to familiarise themselves with the outline of the PSHE content for their year groups (see Appendix I).
  • To hold formal and informal discussions with their tutees about careers including during form time and academic mentoring.
  • To encourage students to have discussions with their parents/guardians, teachers and friends about their strengths and areas for development in terms of transferable skills, areas of interest and possible career paths.
  • To encourage student participation in employability events and to be involved in them where appropriate.
  • To be involved in CEIAG training where appropriate.

 

Role of the Head of School / Head of School Assistant

  • To ensure that tutors complete academic mentoring and the tutor programme, including careers education and guidance where appropriate.
  • To familiarise themselves with sources of careers guidance and advice including Careers Jersey, the employability coordinator, the careers library (in the LRC), the Gatsby benchmarks (appendix V) and the www.prospects.ac.uk careers website. Also, to familiarise themselves with the outline of the PSHE content for their year groups (see Appendix I).
  • To encourage students to have careers-related discussions with other stake-holders (tutors, parents, subject teachers etc).
  • To encourage student participation in employability events and to be involved in them where appropriate.
  • To be involved in CEIAG training where appropriate.


Role of the Subject Teacher / HOD

  • To encourage discussion and presentation of career opportunities leading on from studying their subject at JCG.
  • To recognise that subject teachers are a very important source of independent advice and to share their advice, either one-to-one or as part of a group, as appropriate.
  • To be familiar with sources of careers guidance and advice including Careers Jersey, the employability coordinator, the careers library (in the LRC), the Gatsby benchmarks (appendix V) and the www.prospects.ac.uk careers website and to be familiar with the outline of the PSHE content within the college (see Appendix I).
  • To encourage students to have careers-related discussions with other stake-holders (tutors, parents, subject teachers etc).
  • To encourage student participation in employability events and to be involved in them where appropriate.
  • To be involved in CEIAG training where appropriate.


Role of the Parent

  • To be aware of the careers programme at JCG.
  • To take an active role in supporting their daughter to develop her skills and experiences relating to careers education and guidance.
  • Parents are encouraged to share their experiences and knowledge with relation to careers education and guidance.


Role of the Student

  • Students should be encouraged to take responsibility for their development with regards to careers education and guidance.


The College will review training for staff on an annual basis and would be happy to support them to complete the Qualification in Careers Guidance (QCG) or any other that is relevant.

Appendix IV - The Gatsby Benchmarks

Appendix V - Work Experience (WE) Procedures

GENERAL PROCEDURES FOR WE 

The Employability Coordinator (EC) is responsible for this area, although at some time many staff may be involved in encouraging students to take part in the opportunities offered by WE.

The EC takes responsibility for overseeing the entire process if carried out by another member of staff.

The general procedures are as follows:-

  • The placements will be checked for suitability by the EC and, if required, by one of the Institute of Safety and Health (IOSH) trained staff.
  • The EC will ensure that all students complete the appropriate Placement Form.
  • The EC will check the suitability of the placement through consultation with Careers Jersey or by site visits and inspection by IOSH trained personnel.
  • Should an individual student or member of staff wish to include a placement not previously Health and Safety checked, this should be referred to the EC who may ask one of the IOSH trained members of staff to complete the Employer Visit Form.
  • No placement should take place until all documentation and approval has been completed.
  • The placement provider will ensure that a health and safety briefing is carried out on commencement of the placement.


Procedures for off island placements:

  • The College is supportive of off-island placements and parents should write to the Principal requesting authorised absence.
  • The responsibility for off-island placements rests with parents / guardians.
  • The EC can provide parents with the JCG work experience policy and forms in preparation for off-island work experience.

Document check list

To be obtained by Jersey College for Girls:

  • Placement form
  • Employer Visit Form and Risk Assessment
  • Agreement letter (Letter of Understanding)
  • Copy of Employer Public Liability Insurance
  • Copy of Health & Safety Policy


Provided for employer by Jersey College for Girls:

  • Copy of placement form
  • Copy of Employer Visit Form and Risk Assessment
  • Agreement letter (Letter of Understanding)
  • Copy of the Children, Young People, Education and Skills (CYPES) Department’s Child Protection Principles and Guidelines

Dear Sir or Madam,

Letter of Understanding between Jersey College for Girls and the Employer providing Work Experience

Thank you for offering a work experience placement.

To ensure that the arrangements between the Employer and Jersey College for Girls are fully understood, I would like to set out the following essential points.

1. The students will be carrying out meaningful work during the period of their employment. The work will be planned by a responsible person and the students will be given appropriate instructions before and supervision whilst operating machinery or equipment.

2. The Employer will observe all statutory requirements, in particular those required by the Health and Safety at Work (Jersey) Law 1989 and will ensure that the student is not required to operate any hazardous machine, to work in any hazardous environment, or to carry out work of any unsuitable or objectionable nature. The employer will supply any special or protective clothing required by the student whilst performing the work.

3. The student will not receive any payment for this work.

4. The student will not be allowed to work outside the hours stipulated in the Job Description.

5. The student will be required to sign an agreement stating: (1) that he/she will not disclose any information confidential to the employer without the employer's approval, and (2) that he/she will obey all safety, security and other instructions given by the employer.

6. The student's parents/guardians will sign an undertaking that the student will carry out these obligations and will confirm that he/she is not suffering from any complaint which will create a hazard either to the student or to those working with him/her.

7. The employer will arrange for insurance cover against accident or injury caused to the student by the negligence of the employer or another employee.

8. The employer will (as he would for paid employees) accept, or insure himself against liability for loss, damage or injury caused by the student, while acting as a servant of the organisation, to the employer's property, other employees, or a third party.

9. In the case of accident or sickness the employer will notify by telephone and without delay, the contact at the College, and the student's home if a telephone number is given. The student will be allowed to use whatever first aid facilities the employer provides.

10. The employer will endorse the Children, Young People, Education and Skills (CYPES) Department’s child protection principles and guidelines, which not only endeavour to prevent non-accidental harm to young people but also are designed to protect adults working with them.

11. The employer recognises that the personal information of students provided by Jersey College for Girls, for the purpose of work placement/training, is subject to the Data Protection (Jersey) Law 2018. The employer agrees that this information will not be used or disclosed for any other purpose.

I should be grateful if you would confirm that this Letter of Understanding is acceptable to you by signing the copy and returning it to me.

Yours sincerely


(Name)

Employability Coordinator

(Email address)


I confirm that I have read this Letter of Understanding and that all points are acceptable to me.

Name (block capitals) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Organisation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . .

Education Department

Child Protection principles for work related learning activities


It is the inescapable duty of every adult to ensure the health, safety and welfare of children and young people at all times.

Child Protection means protecting children against abuse and non- accidental injury and applies to all young people under the age of 18 years.

The Education Department has clear policies, practice and procedures relating to child abuse and non-accidental injury. Employers are asked, when participating in educational activities involving contact with young people, to take responsibility for their social welfare as well as their physical welfare.

Employers should do all they can to ensure their employees relationships with young people are appropriate to their age and gender, and do not give rise to comment or speculation. Attitude, behaviour and language all require careful consideration and thought.

Child Protection principles and guidelines not only endeavour to prevent non-accidental harm to young people, they are also designed to protect adults. Providers of placements should not put themselves, or their employees, in situations that can be misinterpreted by others.

(Adapted from Buckinghamshire Education Business Partnership’s principles)

  • JERSEY SAFEGUARDING PARTNERSHIP BOARD 
  • CHILDREN – GUIDANCE FOR EMPLOYERS


CHILD PROTECTION – GUIDANCE FOR EMPLOYERS

SAFEGUARDING YOUNG PEOPLE IN THE WORKPLACE:

For adults working with young people, particularly those below the age of sixteen, it is important to be aware of potentially difficult situations. By following the simple guidance outlined below it should be possible to ensure that the workplace is a secure and productive environment for both the provider and young person. 

1. TOUCH

There may be occasions when you need to touch a young person (eg. If you are guiding them in carrying out a technical operation) these should be kept to a minimum and only used when necessary.

2. BEHAVIOUR

Whilst it is important to reassure a young person who may be nervous in a new placement and reliant on your guidance it is important not to be over familiar. Never permit ‘horseplay’ which may cause embarrassment or fear.

3. ENVIRONMENT

Where possible staff should not be on their own in an isolated or closed environment with a young person.

4. DISCLOSURE

If you are concerned by anything the young person may disclose to you or a member of your staff in terms of child protection please telephone the Multi-Agency Safeguarding Hub (MASH) for advice on 519000.

Where the young person is on a school placement please contact the Work Experience Coordinator, if they are not available then speak to the Headteacher/Principal of the young person’s school/college. Outside of working hours please telephone the Multi-Agency Safeguarding Hub (MASH) out-of-hours number on 612612.

If the young person discloses an allegation against anyone in the workplace please contact the Child Protection Team at the Multi-Agency Safeguarding Hub (MASH) for advice prior to speaking to anyone else.

5. DISQUALIFICATION

If you are aware that any of your employees are disqualified from working with children and that this would present difficulties for you it would be more appropriate for you to decline the placement in order to protect yourself.

Any employer who might be interested in providing training in child protection within their organisation can contact the Safeguarding Partnership Board for advice on 442759.