Bailiff’s Ukraine Appeal
Please help the students of JCG raise money for the people of Ukraine
Read MorePlease help the students of JCG raise money for the people of Ukraine
Read MoreAuthor : | Emma Silvestri-Fox |
Reviewed By : | Simon Milner |
Date : | January 2022 |
To Be Reviewed : | January 2024 |
Principles:
High levels of attendance and excellent punctuality are both characteristics of students who achieve above or in-line with their potential. Research shows poor attendance and punctuality has a serious detrimental effect on outcomes. Attendance falling below 95% has been shown to result in an average reduction of one grade at A level per subject and this increases to two grades when attendance falls below 90%.
Aims / Objectives
Expectations
Procedures
Students should be encouraged to take responsibility for:
Parents have responsibility for:
Subject Teachers have responsibility for:
Heads of Department have responsibility for:
Tutors have responsibility for:
Heads of Sixth Form have responsibility for:
College Business Manager / Administration Support has responsibility for:
Assistant Head Teacher Student Progress and Welfare has responsibility for:
Principal has responsibility for:
Consequences of poor attendance/punctuality
Relationship to other policies
External Policies:
Internal Policies:
Our interpretation.
Unless an alternative symbol has been entered by the office and you follow it, please only use the symbols as per below. Please don’t worry about the ‘P’, ‘V’ etc. on the SIMS screen.
AM Registration 8.25am and Lesson 1
Scenario |
Action |
Student is present |
/ |
Student is absent and office have pre-entered a symbol |
Submit register with the pre-entered symbol |
Student is absent |
N |
Student arrives late (8.30 or after register has been submitted) |
Send to the office to sign in |
Student has music/exam/sport/ other activity in school but no symbol entered by office |
N |
Lesson 2 onwards
Scenario |
Action |
Student is present |
/ |
Student is absent and office have pre-entered a symbol |
Submit register with the pre-entered symbol |
Student is absent and office have not pre-entered a symbol |
N Get message to the office |
Student arrives late |
L |
You know the student has music/exam/sport/ other activity that is in school as you have seen a list to say they are involved. |
Q |
PM Registration 2.00pm (may be 1.50pm in the event of a ‘live’ assembly)
Scenario |
Action |
Student is present |
/ |
Student is absent and office have pre-entered a symbol |
Submit register with the pre-entered symbol |
Student is absent and office have not pre-entered a symbol |
N Get message to the office
|
Student arrives late |
L |
Student has music/exam/sport/ other activity in school but no symbol entered by office |
N |
Attendance codes to be used by Administration Support only
Present |
/ |
Use this if the student is in your lesson and on time |
Unauthorised absence |
O |
Do not use this without confirmation from SLT |
Late |
L |
Use this if a student arrives for a lesson late unless it is morning registration when the office will enter lateness when you have already marked student as ‘N’ |
Educated off-site |
B |
Only use if code has been pre-entered by office |
Other authorised |
C |
Only use if code has been pre-entered by office (this usually means that the student is authorised to not be in school for an exceptional reason; office staff to enter the reason when they pre-enter the C code) |
Dual Registration |
D |
Only use if code has been pre-entered by office |
Unauthorised Holiday / Leave |
G |
Only use if code has been pre-entered by office |
Approved holiday / Leave |
H |
Only use if code has been pre-entered by office |
Illness |
I |
Only use if code has been pre-entered by office |
Medical Appointment |
M |
Only use if code has been pre-entered by office |
Approved Sporting Activity |
P |
Only use if code has been pre-entered by office |
Religious observance |
R |
Only use if code has been pre-entered by office |
Study leave |
S |
Only use if code has been pre-entered by office |
Late - 30 minutes after register |
U |
You should not have to enter this one |
Educational visit/trip |
V |
Only use if code has been pre-entered by office |
Work experience |
W |
Only use if code has been pre-entered by office |
Interview |
J |
Only use if code has been pre-entered by office |
No Reason yet provided |
N |
You should use this one when a student is not present in your lesson and no code has previously been entered by the office. If it is not registration, you should contact the office to see if they know where the student is. |
Not required to attend |
Q |
Present in school but not in your lesson for a legitimate reason (e.g. sitting an exam). |
The main codes class teachers should use are / or N for AM registration/Lesson 1. In subsequent lessons, the office should have already pre-entered a code (e.g I /S/M etc.).
Teachers will:
The Office will:
Heads of Sixth Form will:
Dear Parent
Your daughter's attendance has slipped below 95% on more than one occasion in recent weeks; I have discussed this with her and know that I can count on your support in maximising her attendance in the remaining weeks of this term.
Please do not hesitate to contact me if you would like to discuss further.
Regards,
Tutor