Reviewed and updated | October 2025 |
As a College, we are committed to transforming learning and teaching by using innovative technology and to providing staff with the resources they need to deliver outstanding lessons. This Acceptable Usage Agreement outlines the responsibilities and acceptable behaviour expected of all staff working at JCG when using any technology for work purposes and when communicating with students, parents/guardians, colleagues, and other stakeholders.
The Acceptable Use Agreement
When using the school network, school owned devices or personal mobile technology in College, I agree to the following:
I know that the College networks are monitored to ensure that threats to systems and data are identified as early as possible and to ensure the safeguarding of children in our care. By connecting to the networks I give consent for this monitoring to take place.
I will only use College’s owned equipment loaned to me (for example laptops, or ipads) for the purposes intended and will take all reasonable steps to protect this equipment from damage, unauthorised access and theft. This includes avoiding leaving a laptop signed in and unattended where others have potential access to it.
I will not attempt to bypass or disable school security controls.
I will password/passcode protect my school owned device and not share with other users.
I understand that I must use 2 Factor Authentication for Office 365 access; this additional layer of security will allow us to store sensitive data in Office 365 in the Staff Sensitive folder only. I understand that sensitive data should not be stored in personal OneDrive folders or in the general staff area.
I will not share my network username and passwords with other users.
I will only use messaging Apps and Social Media during non-contact time.
I will not use Social Media, Messaging Apps, photo/video/audio Apps to cause hurt or embarrassment to another person or in any way which brings my professionalism into question.
I will not take photos or video/audio recordings of another person without their permission and will make myself aware as needed of which parents/ guardians have not given permission for their child to be photographed (please refer to Marketing and Communications Assistant for the ‘no photo’ list).
I will preview any online content (including videos) before using it for teaching and learning, especially if the source is YouTube and take the necessary precautions.
I will not use technology for purposes other than work during contact time.
I understand that suspicious emails (e.g. virus warnings, offers, scams, chain emails, security threats) should be deleted; they should not be replied to nor forwarded to colleagues.
I will not sign in to websites or services with my school email address unless required to do so as part of my work. I will not set up a forward from my school email to a personal email address.
I will not post/publish/upload to Office365 OneDrive images or video/audio recordings of other people on the Internet without first referring to of parental/guardian permission information
If I see a message, comment, image, or anything else online that makes me concerned for my personal safety or that of others, I will report it immediately to either the DSL or another member of the SLT.
If I see a message, comment, image, or anything else online that is likely to cause hurt or embarrassment to a student, member of staff at JCG, I will report it immediately to either Designated Safeguarding Lead or another member of the SLT.
I will not attempt to access any inappropriate content (including violent, discriminatory or sexualised material) that might cause distress.
I understand that bullying whether online or other will not be tolerated, and I will act responsibly and with immediacy to protect those in my care.
I will act with due regard to the guidance set out in the Staff Guidelines section of the College’s Safeguarding and Child Protection Policy.
If using AI tools I will do so in line with the school’s AI Policy
I will not store any personal school-based data on web-based (cloud) services (e.g. iCloud and GoogleDrive) that are hosted outside Jersey unless permitted by the school and agreed by the Jersey Data Protection Commissioner (Office365 is permitted).
I will ensure that I know and understand the definition of sensitive data, engaging in data protection training as required.
If a potential data breach occurs, I will immediately notify the College’s Data Protection Officer (the Bursar).
I understand that before using any Apps for teaching and learning, beyond the school agreed Apps, I am required to write a risk assessment and have agreement from the AHT (Digital Learning and Curriculum Design) and the AHT (Student Guidance and DSL)
I agree to attend online safety training offered by the College or read documentation when requested to raise my awareness of the latest issues.
I understand that devices brought into school are done so at the owner’s own risk and should not contain any data which has the potential to bring harm or embarrassment to myself or others or to bring the College into disrepute.
I understand that in signing the College loan agreement, I am responsible for the security and data stored on the device. (If the device requires repair due to negligence/misuse within 3 years of its purchase, I expect to pay the cost for the full repair.)
I understand that if there is serious concern about the data stored on my personal or loaned devices, external agencies including the police will be contacted.
Contravening the terms of this agreement may in extreme cases, result in disciplinary action and/or the involvement of third-party agencies.
