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|To be reviewed:||October 2023|
Trips, expeditions and visits enable us to fulfil our vision for a student leaving JCG.
You will have a thirst for knowledge and already possess a broad understanding of the cultural, historical, geographical and scientific events and ideas which have fashioned your island and your world, and an eagerness to discover more … You will have happy and lasting memories of your time at College and an admiration for those people who have nurtured and shaped your learning.
We believe that students should have as broad an education as possible and part of that should include looking beyond the school grounds to broaden the curriculum and give everyone opportunities for on and off island visits.
Educational visits, expeditions and residential trips are an important aspect of the curriculum and exposure to a variety of experiences outside the classroom and off island should be part of a student’s school experience.
Expeditions, trips and visits can raise achievement by boosting self-esteem and motivation and developing key life and work skills and help to develop better relationships.
The curriculum content of many subjects is enhanced by trips and visits and in some subjects it is highly desirable, for example Drama students must have seen a number of plays and Geography students are required to do field work. Curriculum related visits must be accessible to all students completing the course and must therefore not cost in excess of the amount that can be granted to students on bursaries each year (currently £1000). At all times priority consideration should be given to meeting the educational needs of the students in the most cost-effective manner.
For any visit, trip or expeditions involving students, safety is paramount and for this and other reasons, meticulous planning and organisation are essential. It is also essential to use this document together with the CYPES Policy on Educational Visits.
Education visits off-site and on-island. There may be regular visits (e.g. sports fixtures) which have an on-going risk assessment which is reviewed annually. Other off-site and on-island visits will generally need to follow the check-list for on-island visits.
Educational visits off-island for short periods of time (usually up to 7 days) usually, though not always, linked with a specific subject.
Educational visits off-island which are physically, mentally and emotionally challenging. An expedition would normally include some element of service and tends to be of significant duration. An expedition (particularly if costly and distant) would require a minimum of two year’s notice and planning. A JCG Annual Expedition, run around challenge week, should be open to all sixth form students and be seen as a ‘once in a lifetime’ opportunity. In order to meet the strategic aims of the College, occasionally expeditions can be organised for different year groups at different times but this would be the exception.
The Principal has responsibility for:
The Assistant Head Teacher Educational Visits Coordinator (EVC) has responsibility for:
Trip Leaders have responsibility for:
Staff on the visit have responsibility for:
Students should be encouraged to take responsibility for:
Appendix 1 - Additional Guidelines document
Appendix 2 - Checklist for off island and on island trips
Appendix 3 - Code of Conduct for students on trips
Appendix 4 - Risk Assessment Template
Appendix 5 - Application for financial assistance
Procedures for the organisation of educational trips and visits off island JCG. You must use this document along with the CYPES Policy on Educational Visits.
The group leader will:
The Office Staff will:
Travel/Finance Office will:
IT Office will:
While on the trip group and deputy leaders should have a copy of the following documents:
Financial Procedures - Off island trips
Notes to trip leaders
Please ensure the standard wording (including terms and conditions) is included in any letters being sent at the launch of a new trip. (This is available, and regularly updated, in the trips area of SharePoint) Please consider what percentage of costs is likely to be covered by insurance and include in the first letter to parents regarding payments. This is particularly important if a large portion of your trip costs are for workshops, shows and expenses other than travel. Please note parents do query why the insurance reimbursement is seemingly low compared to the cost of the trip to the parent. This percentage can vary between about 30% reimbursement only if significant non-travel or accommodation costs, up to maximum approx 70% reimbursement once the excess is taken into account.